So much effort goes into planning a wedding. Finding a venue, putting the guest list together, booking entertainment, and deciding on the food options can overwhelm you. It’s easy to forget other less obvious list items like planning wedding guest transportation.
Empress Elite Limousine, a leading provider of wedding limo service in Atlanta, GA, discusses tips to secure the perfect wedding guest transportation.
8 Top Tips To Find the Perfect Wedding Guest Transportation
Many people forget to take care of transportation for wedding guests because it’s not common on most wedding preparation lists. If your wedding is in the local park or the city hall, most guests, including the bridal or groom train, can find their way to the venue.
However, for weddings on the other side of the city or out of town, you’ll need to sort transportation to give everyone a pleasurable experience. Here are some tips to help you avoid mistakes as you plan your wedding transportation for guests.
1. Get an Estimate for the Number of Guests
How many guests will you need to transport? You must have an estimate ahead of time, as it will influence your choice of transportation and the number of vehicles you’ll need to book.
2. Check With Your Wedding Venue or Hotel
Some wedding venues and hotels have vans or buses you can book at a discount, depending on the package you’ve signed up for or how many rooms you’ve booked. If this is the case in your situation, you can save some money on wedding guest transportation by using their vehicles.
3. Book Early
The biggest private transportation companies tend to have a full schedule, transporting individuals and groups across the city. Therefore, to secure your wedding guest transportation, you must find a company and confirm your booking at least three months before your wedding date. This way, you’ll avoid missing out on working with your preferred company.
4. Choose the Right Vehicles
As you plan your special day logistics, you’ll know how many guests to expect for the event. Consider guest comfort by choosing a vehicle with ample room for the number of guests you want to transport.
Don’t choose a limousine service where a mini-bus or wedding coach service will suffice. Conversely, you don’t want to choose a 55-passenger bus when you’re likely to transport less than 25 people.
Be sure to review your guest list at least once before settling on a transportation option.
5. Consider Your Guests’ Needs
Will someone require a wheelchair lift? Will you have any parents on the trip who may require booster seats? Where’s the preferred pickup point for guests coming from out of town?
Guests flying in from out of town may appreciate a direct transfer from the airport to their hotel. Putting some thought into meeting your guests’ needs, wherever practical, can make the wedding experience a bit more enjoyable for many of them.
6. Plan a Separate Bridal Party Shuttle
While your bridal party may have activities lined up long into the night, other guests may need to return to their hotel rooms early. Therefore, having a separate transport service for the bridal party is an excellent decision. This way, you can reserve the main transportation for older adults and younger kids who need to retire early.
7. Sign the Contract
With everything squared off, getting your booking in writing is important to avoid any confusion, misunderstandings, or disputes that may ruin your day. Be sure to confirm that the contract encapsulates all the key details you’ve agreed upon with the company, including the number of drops and pickups, the number of wedding venues, the type of vehicles, and more.
8. Communicate the Transportation Options Periodically
Be sure to remind your guests of the transportation choices from time to time as the wedding date draws closer. Provide phone numbers for guests to call with any questions or discuss anything hindering their timely arrival on your big day.
Choose Empress Elite Limousine for Your Wedding Guest Transportation
Do you have a wedding coming up in Atlanta, GA? Turn to Empress Elite Limousine for your wedding guest transportation. We have a robust fleet featuring everything from sedans to large 55-passenger buses.
Airport or venue transfer? Our highly trained drivers will guarantee a seamless experience either way. Call Empress Elite Limousine at 678-431-7222 to discuss your big day with us.
Find out why we are the first choice for wedding limo rental in the city.
